Time Management Tips
These time management tips will help you to save an hour a day, reduce your stress and improve the quality of your work or performance.
Time Management Tips #1 - Make today’s vision into tomorrow’s reality with SMARTer goals.
Time management is about using your time effectively, in the best way possible. Goal setting is an important part of time management.
Goals provide you with an idea of what is important to you and your family. Goals allow you to prioritize your time, so that you can spend quality time on what is important.
What things are important to you? Perhaps you would like to have a meaningful career, be successful, have good health or spend more time with your family.
SMART goal setting is about having a vision of what you want to achieve and then taking small steps towards them. SMART goals are specific, measurable, achievable, and realistic and time based.
Time Management Tips #2 - Create a prioritized To Do List the night before
Have you ever felt overwhelmed with work and not known where to start? One of the best places to start is with a plan.
Being overwhelmed with work is a big contributor to stress, and planning can help you to get on top of what you have to do.
Research shows that for every 10 minutes of planning you save 30 to 40 minutes in actually completing the task, and do better work.
An effective planning tool is simply drawing up a To Do list of tasks the night before.
Put an A next to the most important tasks, a B next to less important tasks, and a C next to unimportant tasks. When you start your work the next day, focus on getting the A's done. Then move onto the B's and so forth.
By doing this you will help to put your mind at ease, which will reduce your stress. Also it will help you to remain focused on the things that you have to do and resist the temptation of those things that are less important.
Time Management Tips #3 - Organization can save you time and reduce your stress
Does your desk hide under a pile of papers? Are you constantly trying to find things? Do you get stressed because you cannot remember where you put something? Is a lack of organization stressing you out?
If so, then getting organized will help you to save time.
If you organization is a problem for you, then becoming organized will not happen over night. However being aware of this habit of ease compared to disciplined action, is an important first step.
One of the simplest ways to become organized is to have a place for everything and to put everything in its place. Sounds simple right?
There are a number of tools out there to help you to get organized.
Time Management Tips #4 - Avoid the tyranny of the urgent
Are you constantly putting out fires, jumping from one crisis to another? If you are on this vicious treadmill then you are not alone.
You are suffering from the tyranny of the urgent.
Urgent is often confused with important. However, they are actually very different.
To make the most of your time, it is important to recognize the difference between urgent and important.
Is your life is dictated by the urgent? If you do not take control of your life then something else will. Jumping from one crisis to another, re-acting rather than pro-acting raises your stress levels and is not an effective way to use your time.
Proactive time management can help you to take control of life and effectively use your time.
Time Management Tips #5 - Work your prime time
Are you a fowl or an owl? Some people are morning people, they wake up and boundless energy and struggle later in the day. For others, they struggle out of bed and later their energy starts to peak.
All of us have these natural body cycles; they are part of the bio-rhythms of the body.
When is your prime time? When do you your highest energy levels?
To use your time effectively, it is important to work your prime time. To do this, try to schedule your most important tasks in the period of the day when your energy is highest.
Leave less important tasks for less effective parts of the day.
This will increase your chances of getting the important things done. This both reduces your stress and uses your time more effectively.
Time Management Tips #6 - Don't be a slave to your email.
Research suggests that workers spend over 2 hours a day reading and responding to email.
While email is a great time saver, it can also dwarf all other forms of communication and become a big time waster.
Here are two tips to ensure you do not become a slave to your email.
First, take the automatic notification off on your email.
Imagine that you are on an important task that requires your concentration and attention.
Automatic notification that you have received an email can really distract you and interrupt your concentration. Research shows it can take several minutes to get back to the concentration levels that you were at previously.
Second, check you email three times a day. Morning, lunch and afternoon are good times.
Checking your email on your time rather than on someone else’s time, allows you to structure and schedule your day effectively.
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